Big Brothers Big Sisters of the Lehigh Valley Volunteer Application

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Welcome!
Thank you for your interest in becoming a mentor! Completing this application is one of the first steps in the volunteer enrollment process.  The application should take about 30 minutes to complete, and you can save your progress and return at any time. If you have any questions, please email bbbs@bbbslv.org.  Again, thank you for your interest in becoming a Defender of Potential!
Non-Discrimination Policy

Our participants come to us with a wide range of personal characteristics. We believe that participant eligibility shall be determined without regard to age, race, color, religion, national origin, gender, marital status, pregnancy, sexual orientation, gender identity, veteran status, or disability. 

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References and Background Check

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Please provide at least three references below including:
  • Your spouse or domestic partner OR a family member if you do not have a spouse, partner, or significant other.
  • Current or former employee or co-worker you have known for at least one year or someone from your school if you are a student
  • A friend or neighbor you have known for at least two years
Spousal/Familial Reference







Professional Reference







Minimum 1 year
Personal Reference







Minimum 2 years
I consent to and understand that:
  1. The references and youth-serving organization(s) I listed may be contacted by mail, telephone, email, or in person;
  2. The information I provided may be used to conduct a background check, to include a search of public domain records, driving records check, juvenile and adult criminal history check (see attached authorization), military records, and other records where required by local, state, or federal law for volunteers working with youth;
  3. I am in no way obligated to perform any volunteer services;
  4. The BBBS agency is not obligated to match me with a youth and may deny my application or close my match at any time, and to protect all participants’ confidentiality, BBBS is not required to disclose reasons for doing so; 
  5. Other BBBS agencies and youth organizations where I have worked or volunteered may be contacted as references;
  6. As part of the enrollment processes, I will be required to provide additional personal information, including completion of an in-person interview;
  7. I understand that the information I provide in the enrollment process will be kept confidential, unless disclosure is required by law.  
  8. I understand that detailed accounts of child abuse or neglect, past or present, will be reported to proper authorities;
  9. I understand that certain relevant information about me will be discussed with the parent/guardian of a child who is a prospective match (this might include demographic information, information relevant to parent/child preferences, and any information relevant to a child’s safety or well-being);  
  10. It is my responsibility to update the agency if any of the information I provide on this application, in my interview, or any other information provided during the enrollment process changes (i.e. address, phone number, auto-insurance, new criminal charges, etc.)
  11. I agree to complete questionnaires throughout my time in the program to evaluate and improve program services;
  12. I agree to timely communication and follow-up with all agency staff as required by the agency.

Pre-Interview Questionnaire

Prior to your in-person interview, please answer the questions below. The information you provide will also help us make a better match for you and assure we can support you during your involvement with our program. Please note that you will have an opportunity to discuss these questions and your responses more thoroughly during your in-person interview.  





Agency Weapons Policy

Big Brothers Big Sisters of the Lehigh Valley Firearm and Weapons Policy indicates that the procedures outlined below in regards to firearms and weapons must be followed as a volunteer with Big Brothers Big Sisters of the Lehigh Valley. 

 

If a volunteer, or someone in the household has a firearm(s), the firearm(s) must be licensed and registered, in accordance with state and federal laws.

 

The following precautions  must be taken to ensure that the firearm(s) is kept out of sight, and is inaccessible, to a Little:

 

  • The firearm shall be kept in a locked safe/cabinet that is inaccessible to a Little.
  • The firearm shall be stored separately from the ammunition, which will also be kept locked up and inaccessible to a Little.
  • The same precaution must be taken with any other weapons.
  • Bigs may not carry a firearm with them while their Little is under their supervision and care.






Please provide the name, age, and relationship to you for anyone else residing in your home.


Confidentiality Policy

ACCESS TO CONFIDENTIAL RECORDS

In order for BBBS of the Lehigh Valley to provide a responsible and professional service to clients, it is necessary for volunteers, clients, and parents or guardians of clients to be asked to divulge extensive personal information about themselves and their families.  The agency respects the confidentiality of client and volunteer records and, with the exception of situations listed below, shares information about clients and volunteers only among the agency professional staff.  The right to confidentiality applies not only to written records, but to video, film pictures or use of client or volunteer’s name in agency publications.

 

All records are considered the property of the agency and not the agency workers or clients or volunteers themselves.  In order to provide a service which is in the best interest of the children served by the program, information from outside sources, including confidential references must be assessed along with information gained from the clients or volunteers.  Clients and volunteers shall be provided, at the time of application, a copy of this statement on confidentiality along with the exceptions which define the limits of confidentiality.  Clients and volunteers shall sign a statement that he/she has read and understands the agency policy on confidentiality and agrees to program participation under the guidelines it sets forth.

 

LIMITS OF CONFIDENTIALITY

Information will be released to other individuals or organizations only upon presentation of an authorized “consent to release information” form signed by the client or volunteer. Identifying information regarding clients and volunteers may be used in agency publications or promotional materials if the client or volunteer has given permission.

For purposes of program evaluation, audit, or accreditation, and with the prior approval of the Board of Directors, certain outside bodies, such as Big Brothers Big Sisters of America, may have access to client and volunteer records.  These outside organizations shall be required to respect the agency policy on confidentiality.  Outside parties shall be required to use information only for the purpose(s) stated in the approval action of the Board of Directors.  Known violations of agency confidentiality policy will be reported to the supervisor of the individual involved and appropriate disciplinary action will be requested.

 

Members of the Board of Directors have access to client and volunteer files only upon authorization by formal motion of the Board of Directors.  The motion shall state who shall be authorized to review records, the specific purpose for such review and the period of time during which access shall be granted.  Members shall be required to comply with the agency policies on confidentiality and may use the information only for purpose(s) stated by the approved action of the Board of Directors.  Known violations shall be reported to the Board Chair.  A violation of the agency’s confidentiality policy by a Board Member shall constitute adequate cause for removal from office.

 

Information shall only be provided to law enforcement officials or the courts pursuant to a valid and enforceable subpoena.

 

Information shall be provided to any agency’s legal counsel in the event of litigation or potential litigation involving the agency.  Such information is considered privileged information, and its confidentiality is protected by law.

 

State law mandates that suspected child abuse be reported to the appropriate authorities (Childline).  All workers are responsible for staying abreast of such reporting requirements for their respective jurisdiction and shall always comply with mandated procedures.

 

If an agency worker receives information indicating that a client or volunteer may be dangerous to himself or herself or to others, necessary steps may be taken to protect the appropriate party.  This may include a medical referral or a report to the local law enforcement authorities.

 

At the time a child or volunteer is considered as a match candidate, information is shared between the prospective match parties.  However, the identity of the prospective match mate shall not be revealed at this stage.  Names are shared with match mates only after the involved parties agree to the match.  Each match party shall have the right to refuse the proposed match based on the anonymous information provided.  In executing this document, the volunteer acknowledges the right of the agency to disclose, and the right of the parent of the potential match to know, certain personal information about the volunteer in order that the parent might be able to decide freely and confidently about the appropriateness of a match with his/her child.



Big Brothers Big Sisters of the Lehigh Valley (BBBSLV) recognizes that social media is a popular platform for communities to engage, share information, and communicate.  

 

BBBSLV also recognizes that social media can be an efficient and convenient way for match parties to communicate with each other.

 

However, before connecting via social media, BBBSLV asks all parties to put consideration into the decision-making process to “friend” or “follow” each other on social media. 

 

Social media typically is used for communication among peers, so depending on circumstances, it may not be appropriate for Bigs or Littles to connect via social media. 

 

The following guidelines must be followed if you connect with each other via social media:

  • Before Bigs, Littles, or parents connect with each other via social media, this must be discussed with your Match Support Specialist and approval received.
  • If requested, Bigs must give parents and BBBSLV their username or website address. 
  • A Big may not post pictures of his/her Little to their personal accounts without permission from the Little’s parent. 
  • Bigs may not post the last name of a Little, or any identifying contact information.  (Examples: home address, school name, personal details). 
  • It is suggested that match pictures where there is a location identified be posted after a match activity is completed and not during. 
  • If the Big views any information that the Little posts on his/her social media site that would endanger the health, safety or welfare of the Little (e.g. information or pictures of the Little engaging in underage alcoholic drinking, drug use, cyber-stalking, cyber-harassing, cyber bullying, or inappropriate sexual behavior), the Big must report this information to the Match Support Specialist, parent, and/or other appropriate parties.  



Media Consent and Release

I irrevocably consent to any and all uses and displays of my name, image, likeness, appearance, basic biographical information, audio/video recordings, writings, artwork, and the like, in original form or in modified form, in whole or in part, in, on, or in connection with merchandise, advertising, publicity, marketing, fundraising, and the like, in printed or electronic media, of any type, throughout the world at any time by Big Brothers Big Sisters of America and Big Brothers Big Sisters of the Lehigh Valley in their sole discretion, and by any of their affiliates, successors, partners, sponsors, donors, any entities or persons with whom they conduct any public relations, marketing, or fund raising of any type, and any other authorized third parties, without further consent from me, without any royalty, payment, or other compensation to me, and with the release and waiver of any claims, actions, damages, losses, costs, expenses and liability of any kind arising from any such use (the “Released Material”).

In consideration of the mutual promises made herein, and for other good and valuable consideration, the receipt and sufficiency of which I hereby acknowledge, I hereby grant to BBBSA and its affiliates the right to use the Released Material as BBBSA and/or its affiliates may desire, in all media now existing or hereafter created and in all variations and forms including, but not limited to, internal or external publications or productions, informational or recruitment materials, marketing materials, fundraising materials, televised photography and/or recordings, advertisements, Public Service Announcements, and/or online and social media sites. The use of this information shall be at the sole discretion of BBBSA and/or its affiliates.

I further grant to BBBSA and its affiliates the absolute right to use the Released Material in whole or in part, alone or in conjunction with any other image, name, writings or reproduction, in color or otherwise, for art, advertising, business, trade, or any other lawful purpose whatsoever, in perpetuity throughout the world.

I understand and agree that all materials created by BBBSA and/or its affiliates that use the Released Materials are the property of and are owned by BBBSA, and that I cannot authorize their use by any other party.  I further understand that BBBSA may authorize their use by a third party. I hereby irrevocably transfer and assign to BBBSA my entire right, title and interest, if any, in and to the Released Materials and all copyrights in the Released Materials arising in any jurisdiction throughout the world, including the right to register and sue to enforce such copyrights against infringers.

I acknowledge and agree that I have no right to review or approve the Released Materials before they are used by BBBSA and/or its affiliates, and that BBBSA has no liability to me for any editing or alteration of the Released Materials or for any distortion or other effects resulting from BBBSA’s and/or its affiliates’ editing, alteration or use of the Released Materials.  BBBSA has no obligation to use the Released Materials or to exercise any rights given by this Consent and Release Form.

I hereby release BBBSA and its affiliates, employees, and agents, as well as any partner companies, from all claims, demands or liabilities and related financial costs that I may now or hereafter have arising in connection with BBBSA’s exercise of the rights hereby granted, and/or with the appearance or the Released Materials in any publication or production. These include, without limitation, claims for compensation, defamation, or invasion of privacy, or other infringements or violations of personal or property rights of any sort whatsoever.

Community Based Mentoring Program Child Safety Guidelines and Ground Rules for Volunteers                                                                      

The safety guidelines that are presented in this document are designed to protect program participants from harm, identify potential areas of risk, and define ways to minimize liability. Bigs are required to follow these guidelines while matched with a Little. Program insurance coverage and limitations will also be outlined in this document.

 

Contact with Program Staff:

  • Your Match Support Specialist will have monthly contact with you, your Little and his/her parent or guardian.  The purpose of this contact is to discuss the development of your relationship with your Little, advise your Match Support Specialist of your activities, monitor child safety, and to receive feedback. 
  • Your Little’s parent/guardian is made aware of all of the child safety guidelines outlined in this document.  They have agreed to inform their child’s Match Support Specialist if they are aware of any violations of these procedures and guidelines.
  • After you and your Little have been matched for one year, contact with your Match Support Specialist will occur every three months should you choose to continue the
  • match.
  • At times, Ground Rule or policy updates may be communicated to you by email.  Volunteers are expected to review any communications and speak with their Match Support Specialist for any clarification.  Please keep BBBSLV updated on any email address changes.

 

Personal Stressors and Life Changes:

  • If at any time during your match you are experiencing significant life stressors which may interfere with your match, please discuss these circumstances with your Match Support Specialist.
  • Update your Match Support Specialist regarding any changes in: jobs, relationship/marital status, living situation, contact information, health/mental health concerns, availability, etc.
  • You should also inform your Match Support Specialist of any changes in your Little’s family such as: living situation, health issues, safety issues, inappropriate requests from the family, etc.

 

Contact with your Little:

  • Bigs are asked to commit to visiting with their Little 2-4 times a month for at least 12 months. 
  • Match visits should not occur more than once a week and not more than four times a month.
  • As per the BBBSLV “Digital Technology and Social Networking Policy”, before connecting via social media, Bigs and Littles must discuss with this with their Match Support Specialist and receive parental approval.    
  • If your Little has a cell phone, please receive parental consent before contacting your Little via his/her cell phone.  All match activities should still be approved by parents, even if a child has his/her own cell phone.
  • To encourage healthy relationship development, Bigs must wait at least three months before engaging in activities that take place at the Big’s home.  Before scheduling such an activity, discuss with your Match Support Specialist and receive parental approval.

 

Supervision and transportation of Little:

  • You are responsible for the supervision of your Little at all times.
  • Your Little should never be left unsupervised or with someone else during an activity.
  • Do not allow others to transport your Little (family, friends, roommate, partner) without the consent of your Match Support Specialist and written permission from the parent/guardian.
  • Create a plan with your Little that you will both follow if you get separated while on an outing.
  • Follow PA state guidelines, which state that children ages 4-8 are required to be in a booster seat unless the child is over 80 lbs or at least 4’9” tall.  It is also recommended that children under 12 ride in the back seat. 
  • Do not use a cell phone while transporting your Little in a vehicle.

 

When dropping your Little off at home after an activity:

  • Escort your Little to the door to ensure his/her safety.
  • Check in with the parent/guardian at this time, letting them know how your activity went.
  • Communicate any concerns about the child privately with the parent/guardian.
  • If no one is home wait a few minutes for their return.  If parent/guardian has a cell phone you can try calling to let them know you are at their home with their child and your activity is over.  If you are unable to contact a parent/guardian and can no longer wait for their return, leave a note at the door asking them to call you when they return so they can pick up their child. 
  • Don’t drop child off unattended unless previous arrangement has been made with the parent/guardian.


General Safety:

  • Children under 12 are required by law to wear an appropriate helmet while riding a bike.  It is strongly recommended that your Little wear a helmet while skateboarding, roller-skating and rollerblading.
  • Abide by use of seat belts, helmets, life preservers, airbag safety guidelines and operating instructions at all times.
  • Parental/guardian permission is required before a child is able to operate any motorized vehicle or equipment.
  • Escort the child to any public restroom to ensure safety.

 

Overnight Visits:

  • Overnight visits with your Little are NOT permitted.  
  • Any situation that may arise where Big/Little would be spending time together overnight is not allowed.  This would include, but is not limited to, an overnight sleepover at the volunteer’s home, instances where the Little’s whole family may stay overnight, or group trips, such as a Big attending a church camping or Boy Scout camping trip with a Little.  Please speak with your Match Support Specialist for further clarification.

 

Firearm safety:

  • In your home: All guns must be locked and ammunition must be locked separately so that they are inaccessible to your Little.
  • If you obtain a firearm at anytime during the time that you are matched, your Match Support Specialist should be notified so that you can complete a required Firearm Verification Form at that time.
  • Bigs may not carry a firearm with them while their Little is under their supervision and care.

 

Pool/Swimming Safety:

  • Be aware of your Little’s swimming ability and confidence before taking him/her on an activity.  If the child is scared of swimming, please do not force them to swim.
  • We encourage you to use a swimming area that has a certified lifeguard on duty.  You may swim where there is no lifeguard, but you must be attentive and have safety as your utmost concern for your Little.
  • Encourage your Little to use sunscreen.  He/she should apply it or have their parents apply it before they leave the house.  Encourage the use of sunglasses and/or hats.
  • Make sure your Little has a private changing area if changing is necessary.

 

When engaging in high-risk activities (rock climbing, white water rafting, paint ball, target practice, etc.):


  • Contact your Match Support Specialist to discuss the activity.
  • Contact your Little’s parent/guardian for his/her approval.

 

Internet, Movies, Video Games:

  • Bigs are responsible for determining age appropriate content and ratings in all media forms with their Little.
  • Viewing content with your Little that contains explicit sex, graphic violence, or pornography is strictly prohibited and grounds for match closure.
  • Obtain parent/guardian permission when taking your Little to a movie, making sure the parent/guardian knows exactly what movie you will be seeing.

 

Alcohol, Drugs, Tobacco:

  • You will be terminated as a Big immediately for non-compliance with the following:
  • Use of alcohol, drugs, and tobacco are strictly prohibited when in the presence of your Little, and/or his/her family.  This includes cigarettes, chewing tobacco, and all illegal and non-prescription medication.
  • The use of drugs or alcohol prior to spending time with your Little is strictly prohibited.
  • Supplying your Little or their family with drugs or alcohol is strictly forbidden and against the law.

 

Pets:

  • Carefully introduce your Little to pets.  Be aware that they may have no experience with animals.
  • Consider your Little’s fears and allergies and establish boundaries and instructions on appropriate care and treatment of pets and animals.
  • Make sure pet is secured if your pet does not like children.

 

Personal Boundaries:

  • Respect your Little’s need for personal space and privacy.
  • Provide separate/private areas for child to change or bathe if these activities are necessary.
  • Nude swimming, showering, or bathing with your Little is strictly prohibited.
  • Affection is best expressed through positive, affirming comments.
  • Physical affection may be expressed by a handshake, high five, and pat on the back, etc.  Hugging should be initiated by the child or done only if permission is given by the child.
  • Having your Little sit on your lap, wrestling, teasing, massage or touch of any private areas (genitals, breasts, and buttocks) must be avoided.
  • Never sleep or nap with your Little in the same bed, sleeping bag, or sofa.
  • Contact your Match Support Specialist if you have any concerns about your Little’s boundaries, expression of affection, sexuality, or if parent shows a romantic interest in you.

 

Discipline and setting limits:

  • Physical discipline is never allowed.
  • State your expectations for behavior and set appropriate boundaries.
  • Verbally address behavior concerns and clarify what needs to change or happen.
  • If the child does not respond take him/her home and inform the parent/guardian. Reassure the child that you will see him/her again and that you are not angry with them.  Contact your Match Support Specialist to discuss the situation.

 

Gift Giving, Donations, Work for Pay:

  • Gifts for special occasions are allowed (birthday, holiday, and special recognition of achievement) but should not be extravagant.
  • Gifts should never be purchased and kept at the Big’s home without permission from the parent/guardian and Match Support Specialist.
  • Donations of furniture, clothing, money, computers, bikes, or any professional service to the Little or their family must be discussed with and approved by your Match Support Specialist.
  • Providing opportunities for your Little to earn money should be discussed with the parent/guardian and your Match Support Specialist.

 

If your Little gets sick while with you:

  • Take the child home and inform the parent/guardian of the child’s symptoms.
  • Never give any medication unless you are given verbal or written permission from the parent/guardian.
  • You will be informed of any allergies that your Little may have.

 

Insurance:

  • To be an active participant in the Community Based Mentoring Program, Bigs must have auto insurance coverage as required by the Commonwealth of Pennsylvania.  
  • Should an accident occur while transporting your Little, a Big’s auto insurance policy will provide primary coverage. 
  • BBBSLV provides general/professional liability insurance to Bigs, which is effective only when a Big’s Personal Automobile Liability limits are exhausted. Coverage for physical damage to a Big’s automobile is not provided by BBBSLV; a Big’s personal coverage is responsible for any physical damage.

 

Taking other children with you on activities:

  • BBBS is not responsible for any additional children you take with you and your Little on an activity.  This includes your Little’s siblings if they are not enrolled in the program.
  • Although we encourage you to meet your Little’s friends and family, as well as having your Little meet your friends and family, you should not be taking others on activities with you on a regular basis.  The relationship is between YOU and YOUR LITTLE!

 

Family member and friend involvement in activities:

  • Be aware that you assume total responsibility and liability for any person who attends an activity with you that is not enrolled in the Big Brothers Big Sisters program. You are responsible for their behavior, supervision, and safety.
  • You must secure permission from your Little’s parent/guardian before you invite a friend or relative on an activity with you and your Little.
  • Any friend or relative of your Little who attends an activity with you who is not enrolled in BBBS is not covered by program insurance.  You will be liable for any injury or incident related to that child.


Sports Buddies Mentoring Program Child Safety Guidelines and Ground Rules for Volunteers                                                                      

The safety guidelines that are presented in this document are designed to protect program participants from harm, identify potential areas of risk, and define ways to minimize liability. Bigs are required to follow these guidelines while matched with a Little. 

 

Contact with Program Staff:

  • Your Match Support Specialist will have monthly contact with you, your Little and his/her parent or guardian.  The purpose of this contact is to discuss the development of your relationship with your Little, advise your Match Support Specialist of your activities, monitor child safety, and to receive feedback. 
  • Your Little’s parent/guardian is made aware of all of the child safety guidelines outlined in this document.  They have agreed to inform their child’s Match Support Specialist if they are aware of any violations of these procedures and guidelines.
  • Matches that are together for longer than one year will have quarterly contact (every 3 months) contact with their Match Support Specialist.
  • At times, Ground Rule or policy updates may be communicated to you by email.  Volunteers are expected to review any communications and speak with their Match Support Specialist for any clarification.  Please keep BBBSLV updated on any email address changes.

 

Personal Stressors and Life Changes:

  • If at any time during your match you are experiencing significant life stressors which may interfere with your match, please discuss these circumstances with your Match Support Specialist.
  • Update your Match Support Specialist regarding any changes in: jobs, relationship/marital status, living situation, contact information, health/mental health concerns, availability, etc.
  • You should also inform your Match Support Specialist of any changes in your Little’s family such as: living situation, health issues, safety issues, inappropriate requests from the family, etc.

 

Contact with your Little:

  • Bigs are asked to commit to meeting with their Little once a month for 9 months. 
  • BBBSLV will offer two choices of match activities each month.  Matches may attend both if they would like, although the minimum commitment is attendance at one event.
  • Matches may not have any contact outside of BBBSLV sponsored activities.  This means that contact such as in-person visits, phone calls, text messages, connecting via social media, or any other type of contact is now allowed.

 

Supervision of Little:

  • You are responsible for the supervision of your Little at all times while you are present at a match activity. If you need assistance, please let your BBBSLV Program Specialist know.
  • Escort the child to any public restroom to ensure safety.


Firearm safety:

  • Bigs may not carry a firearm with them while their Little is under their supervision and care or while attending Big Brothers Big Sisters events.

 

Alcohol, Drugs, Tobacco:

  • You will be terminated as a Big immediately for non-compliance with the following:
  • Use of alcohol, drugs, and tobacco are strictly prohibited when in the presence of your Little, and/or their family.  This includes cigarettes, chewing tobacco, and all illegal and non-prescription medication.
  • The use of drugs or alcohol prior to spending time with your Little is strictly prohibited.
  • Supplying your Little or their family with drugs or alcohol is strictly forbidden and against the law. 

 

Personal Boundaries:

  • Respect your Little’s need for personal space and privacy.
  • Provide separate/private areas for child to change or bathe if these activities are necessary.
  • Nude swimming, showering, or bathing with your Little is strictly prohibited.
  • Affection is best expressed through positive, affirming comments.
  • Physical affection may be expressed by a handshake, high five, and pat on the back, etc.  Hugging should be initiated by the child or done only if permission is given by the child.
  • Having your Little sit on your lap, wrestling, teasing, massage or touch of any private areas (genitals, breasts, and buttocks) must be avoided.
  • Never sleep or nap with your Little in the same bed, sleeping bag, or sofa.
  • Contact your Match Support Specialist if you have any concerns about your Little’s boundaries, expression of affection, sexuality, or if parent shows a romantic interest in you.

 

Discipline and setting limits:

  • Physical discipline is never allowed.
  • State your expectations for behavior and set appropriate boundaries.
  • Verbally address behavior concerns and clarify what needs to change or happen.
  • If you need assistance, please inform your BBBS Program Specialist. 

 

Gift Giving, Donations, Work for Pay:

  • Gifts for special occasions are allowed (birthday, holiday, and special recognition of achievement) but should not be extravagant.  If you wish to give your Little a gift, speak with your BBBS Program Specialist to determine if the gift is appropriate.
  • Gifts should never be purchased and kept at the Big’s home without permission from the parent/guardian and Match Support Specialist.
  • Donations of furniture, clothing, money, computers, bikes, or any professional service to the Little or their family must be discussed with and approved by your Match Support Specialist.
  • Providing opportunities for your Little to earn money should be discussed with the parent/guardian and your Match Support Specialist.

 

Family member and friend involvement in activities:

  • Friends and family who have not been screened to participate in Littles2B activities are not permitted to attend the monthly events.  If you have family or friends who are interested in this opportunity, please refer them to BBBSLV Program Staff.


Littles2B Child Safety Guidelines and Ground Rules for Volunteers                                                                      

The safety guidelines that are presented in this document are designed to protect program participants from harm, identify potential areas of risk, and define ways to minimize liability. Volunteers are required to follow these guidelines while participating in Littles2B activities.

 

Contact with BBBSLV Program Staff:

  • Littles2B is coordinated and facilitated by BBBSLV Program Staff.  If you have any questions or concerns throughout your participation in the program, please contact us at bbbs@bbbslv.org.
  • BBBSLV Program Staff will also be in touch with you regularly.  We ask that you promptly return calls and emails to ensure program efficiency.
  • If you are unable to attend a scheduled activity to which you RSVP’d, please contact BBBSLV at least 24 hours prior to the event. 

 

Personal Stressors and Life Changes:

  • If at any time during your program participation you are experiencing significant life stressors which may interfere with your ability to attend the Littles2B, please discuss these circumstances with BBBSLV Program Staff.
  • Please update BBBSLV Program Staff regarding any changes in jobs, relationship/marital status, living situation, contact information, health/mental health concerns, availability, etc that may impact your ability to volunteer. 

 

Supervision of Children:

  • During each program event, you will be assigned several children to guide through the planned activities and mentor.  You will be responsible for the supervision of these children at all times.  Children should not be left unsupervised during activities. 

General Safety:

  • Volunteers are not permitted to see children enrolled in BBBSLV outside of Littles2B activities.  Phone, email, or social media contact with the children or parents is also not allowed.  (If you are interested in pursuing a traditional 1:1 match in our Community Based Program, please discuss this option with BBBSLV Program Staff.) 
  • If you suspect, or a child in the program discloses, that they are being harmed, physically, emotionally, or sexually, as a volunteer, you are responsible for making a report to Childline.  (See Mandated Reporter Information for further details).  Please also discuss with BBBSLV Program Staff.   
  • If a child gets sick or is injured during an activity, alert BBBSLV Program Staff immediately.  NEVER give a child medication.

 

Alcohol, Drugs, Tobacco:

  • You will be terminated as a volunteer immediately for non-compliance with the following:
  • Use of alcohol, drugs, and tobacco are strictly prohibited during Littles2B activities.  This includes cigarettes, chewing tobacco, and all illegal and non-prescription medication.
  • The use of drugs or alcohol prior to volunteering at a Littles2B activity is strictly prohibited.

Firearm safety:

  • Volunteers may not carry a firearm with them while participating at Littles2B.  

 

Personal Boundaries:

  • Respect each child’s need for personal space and privacy.
  • Affection is best expressed through positive, affirming comments.
  • Physical affection may be expressed by a handshake, high five, and pat on the back, etc.  Hugging should be initiated by the child or done only if permission is given by the child.
  • Having a child sit on your lap, wrestling, teasing, massage or touch of any private areas (genitals, breasts, and buttocks) is not permitted and grounds for volunteer termination.
  • Contact BBBSLV Program Staff if you have any concerns about a child’s boundaries, expression of affection, or sexuality.

 

Discipline and setting limits:

  • Physical discipline is never allowed.
  • State your expectations for behavior and set appropriate boundaries.
  • Verbally address behavior concerns and clarify what needs to change or happen.
  • Should there be any behavioral or emotional challenges during the program events, please let the BBBSLV Program Staff at the event know right away, so they can assist you.

 

Gift Giving, Donations, and treats:

  • Gift giving to children or families is not permitted.  If you see or identify a need for a specific child or family, please discuss with BBBSLV Program Staff. 
  • Do not give snacks or treats to the children participating. If you would like to bring a snack or treat to an event, please discuss in advance and receive approval from your BBBSLV Program Staff.

 

Family member and friend involvement in activities:

  • Friends and family who have not been screened to participate in Littles2B activities are not permitted to attend the monthly events.  If you have family or friends who are interested in this opportunity, please refer them to BBBSLV Program Staff.


Beyond School Walls Child Safety Guidelines and Ground Rules for Volunteers                                                                      

The safety guidelines that are presented in this document are designed to protect program participants from harm, identify potential areas of risk, and define ways to minimize liability. Volunteers are required to follow these guidelines while participating in Beyond School Walls activities.

 

Contact with BBBSLV Program Staff:

  • Each volunteer will be assigned a BBBSLV Match Support Specialist as your designated point of contact.
  • Your Match Support Specialist will have monthly contact with you and your Little.  The purpose of this contact is to discuss the development of your relationship with your Little, advise your Match Support Specialist of your activities, monitor child safety, and to receive feedback. 
  • Match Support is a required part of our program, and is designed to help build safe, healthy relationships, and to assist Bigs and Littles with realizing the fullest potential of their match.

 

Personal Stressors and Life Changes:

  • If at any time during your program participation you are experiencing significant life stressors which may interfere with your ability to participate in your match, please discuss these circumstances with your Match Support Specialist.
  • Please update BBBSLV Program Staff regarding any changes in jobs, relationship/marital status, living situation, contact information, health/mental health concerns, availability, etc that may impact your ability to volunteer. 

 

General Safety:

  • Volunteers are not permitted to see children enrolled in BBBSLV outside of BBBSLV sponsored activities.  Phone, email, or social media contact with the children or parents is also not allowed.  (If you are interested in pursuing a traditional 1:1 match in our Community Based Program, please discuss this option with BBBSLV Program Staff.) 
  • If you suspect, or a child in the program discloses, that they are being harmed, physically, emotionally, or sexually, as a volunteer, you are responsible for making a report to Childline.  (See Mandated Reporter Information for further details).  Please also discuss with BBBSLV Program Staff.   
  • If a child gets sick or is injured during an activity, alert BBBSLV Program Staff immediately.  NEVER give a child medication.

 

Alcohol, Drugs, Tobacco:

  • You will be terminated as a volunteer immediately for non-compliance with the following:
  • Use of alcohol, drugs, and tobacco are strictly prohibited during Littles2B activities.  This includes cigarettes, chewing tobacco, and all illegal and non-prescription medication.
  • The use of drugs or alcohol prior to volunteering at a Littles2B activity is strictly prohibited.

Firearm safety:

  • Volunteers may not carry a firearm with them while participating at BBBSLV sponsored events.  

 

Personal Boundaries:

  • Respect each child’s need for personal space and privacy.
  • Affection is best expressed through positive, affirming comments.
  • Physical affection may be expressed by a handshake, high five, and pat on the back, etc.  Hugging should be initiated by the child or done only if permission is given by the child.
  • Having a child sit on your lap, wrestling, teasing, massage or touch of any private areas (genitals, breasts, and buttocks) is not permitted and grounds for volunteer termination.
  • Contact BBBSLV Program Staff if you have any concerns about a child’s boundaries, expression of affection, or sexuality.

 

Discipline and setting limits:

  • Physical discipline is never allowed.
  • State your expectations for behavior and set appropriate boundaries.
  • Verbally address behavior concerns and clarify what needs to change or happen.
  • Should there be any behavioral or emotional challenges during the program events, please let the BBBSLV Program Staff at the event know right away, so they can assist you.

 

Gift Giving, Donations, and treats:

  • Gift giving to children or families is not permitted.  If you see or identify a need for a specific child or family, please discuss with BBBSLV Program Staff.

Mandated Reporting Information                                                                      

Big Brothers Big Sisters of America’s National Standards require that everyone associated with a Big Brothers Big Sisters local agency – professional staff, board members, and volunteers – report all suspected or known cases of child abuse or neglect to the appropriate authorities, regardless of when the suspected abuse occurred. 

 

Additionally, Pennsylvania Child Protective Services (CPSL), Section 6311, states that “an individual paid or unpaid, who, on the basis of the individual’s role as an integral part of a regularly scheduled program, activity or service, is a person responsible for the child’s welfare or has direct contact with children” is required to report suspected child abuse.

 

Am I a mandated reporter? 

Yes, as a Big, your role will include direct contact with a child through Big Brother Big Sisters of the Lehigh Valley on a regular basis.  This means you are required by law to make an IMMEDIATE report of SUSPECTED child abuse if you have reasonable cause to suspect that a child is a victim of child abuse. 

 

When must I make a report? 

You must make a report of suspected child abuse if you have reasonable cause to suspect that a child is a victim of child abuse under any of the following circumstances: 

  • You come into contact with the child through Big Brothers Big Sisters of the Lehigh Valley or in the course of employment, occupation and practice of a profession or through a regularly scheduled program. 
  • You are directly responsible for the care, supervision, guidance or training of the child, or are affiliated with an agency, institution, organization, school, regularly established church or religious organization or other entity that is directly responsible for the care, supervision, guidance or training of the child. 
  • A person makes a specific disclosure to you that an identifiable child is the victim of child abuse. 
  • An individual 14 years of age or older makes a specific disclosure to you that the individual has committed child abuse. 

 What is reportable? 

Child abuse means intentionally, knowingly or recklessly doing any of the following:

  • Causing bodily injury to a child through any recent act or failure to act. 
  • Fabricating, feigning or intentionally exaggerating or inducing a medical symptom or disease which results in a potentially harmful medical evaluation or treatment to the child through any recent act.  
  • Causing or substantially contributing to serious mental injury to a child through any act or failure to act or a series of such acts or failures to act. 
  • Causing sexual abuse or exploitation of a child through any act or failure to act. 
  • Creating a reasonable likelihood of bodily injury to a child through any recent act or failure to act.
  • Creating a likelihood of sexual abuse or exploitation of a child through any recent act or failure to act.
  • Causing serious physical neglect of a child.
  • Causing the death of the child through any act or failure to act. 

 

Child abuse also includes certain acts in which the act itself constitutes abuse without any resulting injury or condition. These recent acts include any of the following: 

  • Kicking, biting, throwing, burning, stabbing or cutting a child in a manner that endangers the child. 
  • Unreasonably restraining or confining a child, based on consideration of the method, location or the duration of the restraint or confinement. 
  • Forcefully shaking a child under one year of age. 
  • Forcefully slapping or otherwise striking a child under one year of age.
  • Interfering with the breathing of a child. 
  • Causing a child to be present during the operation of a methamphetamine laboratory, provided that the violation is being investigated by law enforcement. 
  • Leaving a child unsupervised with an individual, other than the child's parent, who the parent knows or reasonably should have known was required to register as a Tier II or III sexual offender or has been determined to be a sexually violent predator or sexually violent delinquent. 

 

Serious Mental Injury now includes an act or series of acts over a course of time that substantially contributes to- though does not necessarily directly cause- a psychological condition in a child. 

 

Sexual abuse or exploitation- Any of the following if committed on a child by a perpetrator: 

A. The employment, use, persuasion, inducement, enticement or coercion of a child to engage in or assist another person to engage in sexually explicit conduct. 

B. A simulation of sexually explicit conduct for the purpose of producing a visual depiction, including photographing, videotaping, computer depicting or filming, of sexually explicit conduct. 

C. Any of the following offenses as defined by the crimes code: rape, statutory sexual assault, involuntary deviate sexual intercourse, sexual assault, aggravated indecent assault, indecent assault, indecent assault, indecent exposure, incest, and prostitution. 

D. Exploitation which includes any of the following: 

1. Looking at the sexual or other intimate parts of a child for the purpose of arousing or gratifying sexual desire in either person. 

2. Engaging or encouraging a child to look at the sexual or other intimate parts of another person for the purpose of arousing or gratifying sexual desire in any person involved. 

3. Engaging or encouraging a child to participate in sexually explicit conversation either in person, by telephone, by computer or by a computer aided device. 

 

Who can be a perpetrator of abuse? 

  • A parent of the child, parent’s spouse, former spouse or boyfriend.
  • A person 14 years of age or older and responsible for the child's welfare.
  • An individual who is 14 years of age or older who resides in the same home as the child. 
  • An individual 18 years of age or older who does not reside in the same home as the child but is related within the third degree of consanguinity or affinity by birth or adoption. 

 

What indicators should I look for? 

Please visit this website for more information on recognizing abuse and neglect. 

 

What should I do if I suspect abuse? 

Do not try to determine whether abuse actually occurred. Immediately report suspected abuse to the PA Department of Health Services electronically or through 1-800-932-0313. If you report through Childline, you must also file electronically at www.compass.state.pa.us/cwis. After reporting to Human Services, call your Match Support Specialist

 

Do I need to make a report directly to Childline? 

Yes, changes to the law indicate that a mandated reporter should report immediately and then notify the institution they are affiliated with. 

 

What do I do if I have concerns but I’m not sure it’s reportable? 

Contact your Match Support Specialist to discuss the situation. 

 

Is a report confidential? 

Yes, any report made is confidential. You are required to give your name when you make a report, but your name will not be released to the child’s parent/guardian. 

 

How do I make a report? 

You have two options for reporting: 

1. Call ChildLine at 1-800-932-0313. If you use this option, you also need to file a written report electronically using the CY 47 form: https://www.dhs.pa.gov/KeepKidsSafe/Resources/Documents/CY47.pdf.

2. Submit a report electronically (www.compass.state.pa.us/cwis). The electronic form will guide you through the process and the information needed. If electronically filing only, make sure you receive confirmation that your report was received by the Department of Human Services.

 

What if a mandated reporter fails to follow the law? 

The penalties for a mandated reporter who willfully fails to report child abuse range from a misdemeanor of second degree to a felony of the second degree. 

 

What happens after I made a report? 

Childline will submit the report to the appropriate Children & Youth office depending on the county where the child lives. The county will then determine if they need to investigate the report. 

 

What types of safety conversations should I have with my Little? 

Important things to discuss with your Little are: 

  • How is everything going at home and in their relationships with their family members? 
  • Have there been any changes in their family structure? How do they feel about those changes? 
  • How are friendships with their peers? Do you have any concerns around bullying? 
  • What things make you scared, worried, or nervous? 
  • Is there anything that you would like to change that would make you feel safer? 

 

What types of safety conversations should I have with my Match Support Specialist? 

  • Have you noticed any changes in your Little’s behavior or demeanor? 
  • Do you have any concerns about their home life or living situation?
  • How are their friendships with peers? 
  • Are there any areas where you think the child or child’s family could use assistance? 

 

Additional Resources:


Mentoring Philosophy and Volunteer Code of Conduct  

As a youth mentoring organization, Big Brothers Big Sisters of the Lehigh Valley’s (BBBSLV) mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. When volunteers enroll into our mentoring program, we encourage you to read and explore our mentoring philosophy and consider how it aligns with your interest in volunteering.  Working towards the same vision and philosophy will ensure the greatest possible outcomes for the youth of the Lehigh Valley.

 

Our mentoring philosophy:

  • BBBSLV strives to create an environment where everyone feels they belong. We celebrate all the intersections of a person that makes one unique.
  • Our mentoring support to youth is not conditional or contingent based on the choices or decisions they make.  We are all learning and growing every day!
  • We will do our best to suspend judgment of others and recognize that seeking to understand is how we can learn from each other and different viewpoints.
  • Building a strong supportive relationship is key to creating a space where your mentee can feel comfortable looking for advice or feedback.  Remember to have fun to build your relationship!

 

To support our mentoring programs, BBBSLV has implemented the following Code of Conduct for all volunteers to define acceptable standards of behavior for volunteers and to provide a procedure for action whenever there are grounds to end services because volunteers have engaged in disruptive and/or unacceptable behavior.

 

BBBSLV is responsible for providing all program participants with a rewarding and safe environment.  Therefore it is expected that all volunteer participants will:

  • Treat BBBSLV staff, families, youth, volunteers and other participants with respect, courtesy, and dignity.
  • Refrain from discriminatory comments or actions in regards to sexism, racism, ableism, classism, homophobia, biphobia, transphobia and any other behavior that is derogatory to a marginalized person(s) in our community.
  • Realize that access to services may have limits and eligibility does not automatically ensure services.
  • Follow all rules and policies set forth by Big Brothers Big Sisters of the Lehigh Valley.
  • Model behavior that respects the human rights of all people and protects children from exploitation and abuse.

 

Refusal of Service:

 

Volunteers have a responsibility to be respectful and considerate of other participants, and staff at BBBSLV. The decision to refuse, suspend or terminate service is made by the Program Director in consultation with the Executive Director. Wherever possible, if a participant is refused service, that service user is provided with a list of other community resources.

 

Reasons for refusal, suspension or termination of services:

When the Executive Director, Program Director and staff agree that a client/participant has violated the above Code of Conduct.

  • When a participant does not adhere or violates Program policies and procedures.
  • When a participant is or is perceived to be threatening, harmful, or inappropriate.
  • When a participant behaves violently in any real or perceived manner.
  • When a participant is or is perceived to be threatening or obscene during interpersonal interactions.

Volunteer Handbook                                                                      

Our Volunteer Handbook contains useful information that will help you as you embark on the volunteer enrollment process.  


The Volunteer Handbook can be accessed on our website.  Please click here!


Once you have read and reviewed, please acknowledge you have done so by checking the box below.


Application Acknowledgement

I understand that this is an application for a volunteer opportunity and is not a promise or commitment by Big Brothers Big Sisters.

I certify that all information I have provided or will provide to Big Brothers Big Sisters, including this application, is true, accurate, and complete to the best of my knowledge. I certify that I have and will answer all questions to the best of my ability and that I have not and will not withhold any information that would affect my application for a volunteer position. I understand that information contained in my application will be verified by Big Brothers Big Sisters. I understand that misrepresentations or omissions may be cause for my immediate rejection as an applicant or my termination as a volunteer.

At any time while involved with the Big Brothers Big Sisters program, I agree to immediately inform my Big Brothers Big Sisters contact person of any and all infractions, violations, charges, and convictions related to any civil, domestic, or criminal matters.  I understand that BBBS staff needs to be fully informed to provide the best guidance or support possible.  


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